Password manager — is it worth using at work
The more passwords you have to remember, the greater the temptation to reuse the same one everywhere. A password manager solves that differently — without the trade-off.
What's worth knowing
What a password manager actually does
It's an app that generates and remembers a separate, long password for every service you use. You only need to remember one master password that unlocks the rest.
Why reusing passwords is risky
When the same password opens your email, your CRM, and an online store account, a leak at the weakest of those sites puts all the others at risk too. A password manager removes that scenario, because every password is different.
What it looks like day to day
A password manager usually runs as a browser extension and a phone app — it fills in login fields for you and suggests a new password when you sign up somewhere. In practice, logging in gets faster, not slower.
What categories of solutions to consider
Some password managers are built into your browser or operating system; others are standalone apps with options for sharing access across a team. Which one fits depends on whether you only need personal passwords, or also need to securely share access to shared company accounts.
What this changes for a small business
In small teams, passwords for shared accounts — social media, a hosting panel, accounting software — often end up circulating in chat messages or a spreadsheet. A password manager lets you share access without revealing the password itself, and revoke it quickly when someone leaves the company.
When it's a job for IT
- Your team stores company passwords in a spreadsheet, a notebook, or chat messages
- You need to securely share access to a shared account with several people at once
- Someone is leaving the company and shared access needs to be revoked quickly
- You're considering rolling out one solution across the whole organization
Thinking about rolling this out at your company?
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